One of the main tasks of a business analyst is to collect all necessary project requirements from business stakeholders and correlate the information with project developers or the IT team. To successfully complete this task, you must first organize these requirements in a systematic way to ensure a win-win environment for all your business stakeholders and your IT team.
The business requirement is an official document that defines all the characteristics and conditions under which a business project will exist. This document was written and developed by a business analyst in consultation with company stakeholders. This document is then sent to the creators of the project.
A business analyst collects and collects business requirements from interested parties and, once collected, translates them for computer programmers to code.
BA helps communicate all stakeholder needs for the software or product being developed, including business commitments, policies, schedules, budgets, product features, and expected product performance.
Major Requirements Gathering Processes
The overall requirements-gathering process can be broken down into three major phases.
1. Understand the project:
As a business analyst, you get a project assignment. An example of a project could be updating a software payment site with more payment options, or developing accounting software for a company, etc. The first thing you want to do is figure out the design yourself. As a business analyst, you should know that you have a specific problem to solve.
The project will definitely have a problem. It could be something that a company or organization is trying to create, achieve, or fix. Whatever the problem, you should make every effort to find out and understand exactly what it means.
2. Organize meetings with company stakeholders:
Once you understand the problem, your next step is to organize meetings with stakeholders to find out in detail what the project is about. You must ensure that nothing is left unanswered and ask all the necessary questions that will give you complete information about what the client expects from the project.
You must also ask "why" questions. For example, if your customer says, "We want 3 payment options in the software," you want to ask them why they want that. This doesn't mean you're questioning their authority, you're just trying to figure out what they want.
3. Start writing requirements:
After holding meetings with stakeholders to learn all the details of the project, the next step is to start writing requirements. Keep in mind that you may not get all the information you need in a meeting.
Steps to Organize Key Requirements as a Business Analyst
1. Categorize your requirements: You need to go through all your requirements and organize them by type. Functional requirements should be combined, non-functional requirements should be combined, technical and non-technical requirements should be similar, etc. Each requirement must belong to the appropriate category.
2. The requirements should be collected and properly listed in a logical order. You want stakeholders to be able to easily read and understand the content of the requirements document. It will also help IT developers to easily understand the documented requirements.
3. Prepare the requirements in such a way that they can be easily checked by the offices concerned. For example, an employee in the administration department will only want to go through the administrative requirements and may be annoyed by the technical requirements.
4. Adoption of separate identifiers for special requirements to facilitate traceability. You can use Roman numerals or a combination of Arabic numerals and letters. Using reference numbers to identify requirements makes it easier to track bugs, fix affected modules, and improve future
5. Provide different document formats: Since business stakeholders are different people with different personalities and decisions, it is recommended to create a requirements document in different formats, e.g. B. Word documents, spreadsheets, charts, slide presentations, etc.
6. Provide a table of contents that contains all the important information in the document and give the appropriate page number on which each piece of information can be found. This gives you the entire document at a glance and saves time turning the pages.
7. Ensure that the correct tools are used when creating the requirements document. Tools like Microsoft Word, Excel,
8. The SQL, Powerpoint, etc. They are very useful for preparing documents at the highest level.
9. After completing the requirements document, review the exceptions. Eliminate unnecessary words or phrases that might confuse the reader, including your customers and IT developers.
10. Professionally prepare and list all aspects of the document. Use bullet points when listing key points, and present complex data in tables.
In summary, the Business Analyst's primary goal is to meet customer expectations in any project, and proper organization of project requirements is an important factor to consider in order to achieve this goal.
Become a professional business analyst attend a free webinar: Register now
No comments:
Post a Comment